Discord Server Setup Checklist for PAX West and Seattle Gaming Groups
A Discord server supporting PAX West plans should separate official event information from community logistics, protect member privacy, and make temporary channels easy to retire after the show.
Anchor plans to the official event information
The official PAX West site lists the 2026 show for Friday, September 4 through Monday, September 7, at the Seattle Convention Center Arch and Summit buildings. Use the official schedule and show information as the source of truth for hours, venue details, safety notices, and program changes.
Recommended channel layout
- Official updates: links to PAX announcements and schedule pages.
- Travel and arrival: public transit, hotel coordination, and meeting points without posting room numbers or private itineraries.
- Daily planning: separate threads or channels for each show day.
- Looking for group: opt-in posts for panels, tournaments, tabletop sessions, and expo-floor meetups.
- Media drops: photos and clips with a clear consent rule.
- Help: tickets or staff contact for community-specific issues.
Configure roles and moderation before invitations go public
Create opt-in roles for each day, activity type, and urgent community alert. Use Trinix welcome messages, logging, scam-link detection, and staff-only tickets before sharing the invite. Do not present a community server as an official PAX channel unless it has authorization to do so.
PAX also identifies its official Discord as a virtual home for the PAX community on its show information page. Community organizers should keep their branding and responsibilities distinct.
Close the event cleanly
After the show, archive temporary channels, remove expired roles, revoke unused invite links, and retain only records required by the community's policy. A short post-event review will show which alerts, channels, and moderation controls are worth keeping for the next event.